Join the TAP-SF 2022-2023 Board!
Did you enjoy one of our TAP-SF events this past year? Are you passionate about giving back to the community or interested in making new friends? If you said “yes” to any of the above, we have great news for you: TAP-SF is looking for new board members to join our tight-knit community this upcoming term!
We have a number of open board positions this year to meet everyone at their individual comfort and commitment levels. If you see a position below that interests you, we encourage you to apply! (Please note that there will be an interview conducted as part of the application process. Interviews for the fall recruitment cycle will occur during the week of September 12.)
General board Requirements (For All Roles Including Committee Members)
Board participation
Attend monthly board meetings (no more than ~2 hours on second Sunday of each month)
Attend meetings for your respective committees (usually every two to four weeks)
Communicate with and respond to other board members over Slack and internal email channels (with an SLA of no more than 2 business days)
Event organization
Lead the organization of at least one event per quarter
Support fellow committee members, including but not limited to those on your committee, in organizing other events (each committee strives to organize an event per month)
Overall time commitment will range from ~5 to 10 hours/month. Hours fluctuate depending on timing for your event(s), over which you will have full and direct control.
OPEN board Positions: Chair / Priority Positions
Cultural Committee Chair
The Cultural Committee Chair will lead the organizing of cultural events, including the Taiwanese American Cultural Festival (TACF), which would take up 80-90% of the year. The Cultural Committee Chair would report to the President and work collaboratively with the VP of External Affairs and VP of Finance on partnerships and sponsorships.
Responsibilities
Train and lead the team, including TAP-SF board members, for TACF
Liaise and collaborate with other organizations in the planning of the festival, in partnership with the VP of External Affairs and VP of Finance
Coordinate with SF Parks and Rec, Taiwanese Economic and Cultural Office and other official Taiwanese organizations
Health and Wellness (H&W) Committee Chair
In addition to board member requirements above:
Set up and lead meetings with committee members on a regular basis (usually every two to four weeks)
Ensure that all committee members deliver upon their one event/quarter commitment by providing support and accountability
Provide regular updates to executive board regarding committee plans; the exact cadence and method can be determined collaboratively by the chair and the executive board member overseeing that function
Respond in a timely fashion to inquiries from TAP-SF members or other stakeholders regarding the committee’s work, e.g., people interested in helping or who have questions about events; the exact turnaround time can be determined collaboratively by the chair and the executive board member overseeing that function
Organize and maintain programming documentation for future reference
Recruiting
At the beginning of each term ~Aug./Sept., the entire board will undergo an org-wide recruiting push that is led by the e-board. Chairs will partner with e-board in recruiting for your committee, e.g., by interviewing candidates who are interested in your committee and attending/speaking at recruiting events
After the org-word recruiting push at the beginning of the term, as needed, chairs are welcome to continue to recruit for openings on their committees directly throughout the year, e.g., by posting the open roles on the website, newsletter and other channels like live TAP-SF events. You’d work with your e-board member and the marketing team to devise a strategy. members for your committee as needs arise.
Attend biannual (twice/year) board retreats (typically Friday evening through Sunday noon)
The total time commitment for chairs, inclusive of general board member commitments, tends not to exceed ~10 hours/month on average. Hours fluctuate depending on timing for your committee’s events, over which you will have full and direct control.
OPEN board Positions: Lead Positions
Sponsorship Lead
TAP-SF is looking for a Sponsorship Lead, who will be responsible for developing TAP-SF’s sponsorship program, soliciting all sponsorship deals, and maximizing sponsorship revenue. The Sponsorship Lead is a cabinet-level position that will report to the VP of External Affairs and the VP of Finance. The time commitment will vary slightly month to month, depending on the initiatives and number of events that are happening, but is estimated to be around 4-8 hours/month.
Responsibilities
Develop and implement overall sponsorship policy and strategy
Work with VP of Finance to develop overall goals and objectives
Work with VP of External Affairs and other cabinet members to identify and continually update a prospects list
Work with the Marketing Team and the Design Lead to prepare master sponsor sales materials, proposals, contracts, and promotional agreements
Negotiate sponsorships and manage sponsor expectations
Identify opportunities for sponsorship
Requirements
A background in sales, customer service, or fundraising is preferred but not necessary as long as you have some baseline level of understanding and ability and are willing to learn further
We’re looking for someone who has superb attention to detail, organizational skills, responsiveness. and overall conscientiousness
This is a relatively new role, so if you have other interests beyond the responsibilities listed above, we’d be more than happy to work with you to flesh out additional scope as well
Design Lead
The Design Lead will lead out on all design related activities for TAP-SF, working closely with the VP of Marketing, marketing committee members, and committee chairs to create a variety of collateral for use across channels, including website, social media, email, and occasionally print materials. Time commitment will vary slightly month to month, depending on the initiatives and number of events that are happening, but is estimated to be around 5-10 hours/month.
Responsibilities
Collaborate with Committee Chairs to create graphics to promote TAP-SF events on social media
Lead on design vision and execution and create graphics that support social media strategy
Suggest graphic ideas and design collateral for website and email newsletter headers
Support creation of TAP-SF merchandise by suggesting and creating designs for clothing, accessories and other swag items
Ensure all designs and graphics follow TAP-SF brand guidelines
Requirements
Previous experience with Canva and/or Adobe Photoshop, Illustrator, InDesign would be required, along with knowledge of design best-practices and theory
Nice to have: Experience creating/designing short form video content for use on social media
OPEN board Positions: Committee Member Positions
*All of our committees are open for committee members to join!
Community Service Committee
Plan and execute opportunities for TAP-SF members to give back to the community, e.g., through volunteer service
Collaborate with nonprofit organizations in the community as opportunities arise
Social Committee
Host virtual social events, e.g., TAPpy Hours
Collaborate with other teams to expand the TAP-SF network
Professional Development Committee
Generate opportunities to strengthen the professional interests of TAP-SF members
Plan and execute the TAP-SF Professional Series (monthly workshops/seminars)
Collaborate with other professional organizations where relevant
Build relationships with guest speakers and other figures in the professional community
Health & Wellness Committee
Collaborate with the social committee to generate and execute new ideas to promote a healthy and active lifestyle for TAP-SF members
Drive programming to promote health and wellness across all dimensions--physical, mental and otherwise
Marketing Committee
Marketing Committee members will support the VP of Marketing in executing the TAP-SF marketing and communication strategy. Committee members will collaborate across the organization to showcase TAP-SF events and initiatives, build community and engage with community members, and increase awareness of the TAP-SF brand and Taiwanese culture. Time commitment will vary slightly month to month, depending on the initiatives and number of events that are happening, but is estimated to be around 4-8 hours/month.
Marketing Committee Member - Website (only 1 position open)
Responsibilities
Collaborate with VP of Marketing to execute and create website and SEO strategy; including supporting website redesign/optimization projects and developing optimization strategies that increase TAP-SF’s search engine results rankings
Regularly update TAP-SF website to include new and upcoming events, latest newsletter sends, etc
Run monthly analytics to analyze website and SEO performance
Requirements
Knowledge of website and SEO best practices and familiarity with Squarespace web platform
Nice to have: previous experience utilizing Google Analytics
Marketing Committee Member - Social Media (this position is currently filled!)
Responsibilities
Collaborate with VP of Marketing to execute defined social media strategy; including working with Design Lead to request graphics and writing copy for social posts
Support TAP-SF campaigns/large scale events’ promotional efforts on social media
Monitor news for Taiwan/Taiwanese culture mentions to share out on social media
Requirements
Ability to post natively on social media platforms on defined schedule and occasionally on short-notice
Knowledge of social media best practices and familiarity with common social media platforms like Facebook, Instagram, LinkedIn and Twitter
Nice to haves: Previous experience managing social media communities and utilizing content scheduling platforms like Later.com; experience creating/designing short form video content for use on social media